Employee and Volunteer Clearances

Please refer to this page when completing your clearance applications, the three clearances are from different agencies and the procedures for each differ.

When you receive the clearances you must provide them to the MASD Superintendent’s Office.

  • All school employees, active substitutes and volunteers are required by PA School Code to provide new clearances every five years.  IF you are a new hire, the clearances need to be within a year of hire.
  • Employees are responsible for obtaining and providing up to date clearances before the expiration of previous clearances.
  • Volunteer clearances are NOT acceptable for the purpose of employment
  • It is important to refer to the detailed instructions below when completing applications for clearance

The cost to obtain the clearances is as follows:  $13 for Pennsylvania Child Abuse History Clearance, $22.00 for Pennsylvania Criminal Record Check and $22.60 for Federal Bureau of Investigations (FBI) Criminal Background Checks.  As is true with the clearance obtained at the inception of employment, these  clearances must be obtained and paid for by the employee.  Please note that the School District does not receive information directly from the clearance agencies and your home address and other personal contact information should be used in all areas of the application forms.

The following links contain the applications and instructions for the three required clearances.  Please read and follow the directions carefully.  Your name and address should be provided in the sections for ‘requester” , “subject of record” and “applicant”.

If you choose to mail in the Criminal Record Check and Child Abuse History Clearance requests you will be required to mail a money order as that is the only method of payment accepted.  Online applications for these clearances will only accept payment by credit card.

The Commonwealth of Pennsylvania has changed to a new electronic fingerprinting vendor, IDEMIA, for Federal Bureau of Investigation (FBI) criminal history background checks.
IDEMIA, will begin processing FBI criminal history checks on November 28, 2017.

 FBI Background Check Clearance   See below in letter for codes

 Criminal History instructions

 PA Criminal History Clearance  It is important to choose “employment” as the reason for the request.  Applying on line enables you to print the clearance immediately,  to print the clearance you will click on the blue link containing the Control Number and then click on the blue link for Certificate Form.

 Child Abuse History Clearance   For purpose of Clearance you must check the box for “School Employee governed by the Public School Code”.  The section on agency/organization name and payment authorization code should not be completed.  Please skip to the section on Applicant Demographic Information and continue to complete all the remaining sections on both pages.  It is mandatory to complete the sections on previous addresses and household members, failure to do so will result in the application being returned to you and delays in processing.